Everything You Need Before Traveling

Payments, rooming lists, and travel documents are just a few of important items you’ll need to remember before travel. Here’s a complete list of tasks you will need to complete before going on your Senior Grad Trips trip:

 

  • Payments
    Make sure your final balance is paid by the final payment due date to ensure proper ticketing of your trip.
  • Rooming Lists
    Check your listed roommates to see if they are accurate based on who you want to be in your room.  If they are not accurate, contact your group organizer, as they submit the rooming lists to Senior Grad Trips and can make changes to your group’s rooming list.
  • Coed Rooming Form
    If you are planning on staying in a coed room, you must have a coed rooming form signed by all persons that will be staying in the room.  This form must be received with the final rooming list that the group organizer submits, and if anyone in the room is under the age of 18 years old, then their parent/guardian must sign the form for them.
  • Passports
    A passport is required for ALL international travel.  If you are traveling internationally and do not have a passport, make sure you apply for your passport at least 60 days prior to travel, as the process can take time. You can apply for a passport at your local post office.
  • Photo ID
    Whether traveling international or domestic, you should always carry a government issued photo ID, even if you are traveling with a passport as well.
  • Unaccompanied Minor Authorization Form
    When traveling internationally, if you are under the age of 18 at the time of travel, and are not traveling with BOTH of your legal guardians, you must have this form signed and notarized, and carry with you during travel.
  • Travel Vouchers
    Anywhere from 5-14 days prior to travel, you will receive an email letting you know that your travel documents are ready to print for your trip, with instructions on how to print them.  These vouchers should be printed and carried with you during your trip, as they will include vouchers for your flight, hotel, airport transfers, and any optional packages that you may have purchased.

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