No, any family members as well as friends from other schools can join in on the fun. Even Juniors can come along and then they can go again the following year. To sign up with a specific group you only need to provide the group name you wish to travel with in the “school name” section of the deposit form.

 

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No, however, the U.S. government requires travelers under the age of 18, who are traveling without BOTH parents or legal guardian, to provide a notarized letter from both of your parents/legal guardians permitting you to travel outside the U.S. Both parents must sign and the letter must be notarized even if they are separated or divorced. In the event that one parent is deceased, you will need a notarized letter from your living parent along with a copy of the death certificate for your deceased parent.

 

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Although not heavily enforced, the drinking age in Mexico and the Bahamas is 18.

 

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You should contact your local consulate general or call the following numbers for documentation requirements: Mexico     (800) 446-3942, and for the Bahamas     (212) 421-6420 or     (305) 373-6295.

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If traveling outside of the United States, yes you do. Apply EARLY to make sure you have no issues with delays. NOTE: Inertia Tours can expedite your passport for an additional fee in a little as 10 days start to finish. Contact us for details.

 

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Your balance is due by April 1; all travelers who are not paid in full by the April 1 deadline will be subject to cancellation. Sorry, no extensions or exceptions. Payments must be received in our office by April 1, not postmarked. You can choose to reinstate your reservation for a fee if the space is still available, but keep in mind that you may be placed on a wait list and we may be unable to get you a seat on your original flight. If our flights are full you may be required to find your own flight.

 

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No, you will not receive a monthly bill. You will receive an e-confirmation of your down payment, which will be followed bi-monthly by an updated invoice. You can pay as much or as little as you choose at any time. Senior Grad Trips recommends paying $50 – $100 a month by sending a personal check, money order or making a credit card payment through our website. DO NOT SEND CASH! Please specify your legal name and your group name with each payment. Access your account status online 24 hours a day at:     www.SeniorGradTrips.com

 

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When they are confirmed from the waitlist they will be added to your room and you will be sent an email confirmation. While it may not be possible to accommodate every request, we will do our best to try to make sure you are sharing a room with the friends you have asked for.

 

Please be advised that if your request involves a change in occupancy, charges will apply. We will send you a confirmation email once your request has been processed.

 

Rooming requests must be submitted a minimum of 30 days prior to the balance due date listed on your profile. Requests made after that time may not be accommodated or possible.

 

Any change in price caused by a change of occupancy is the responsibility of the passenger.

 

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Yes. In conjunction with HTH Worldwide Insurance Services, Senior Grad Trips provides a Trip Cancellation Plan and Travel Insurance. $110 will be added to the overall cost of the trip. We strongly encourage you to purchase the optional insurance. Although we pride ourselves on planning the most tightly knit trips possible, unexpected things can happen and it’s always best to be prepared. Our insurance package includes reimbursement for hospital and medical expenses, emergency transportation, trip costs if you cancel due to medical reasons, lost and damaged baggage, flight delay costs, and more. A more detailed description of benefits is included with the initial confirmation statement and found on our website     www.SeniorGradTrips.com

 
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Unless you have purchased the travel insurance and your cancellation is due to a medical reason, the $250 deposit is non-refundable. However, it is not totally lost because it can be used for the next three years as a deposit toward a Spring Break trip with Senior Grad Trips. Cancellations must be submitted in writing by mail, fax or email. Cancellations will not be processed over the phone. Active reservations may be transferred to another person as long as a plane ticket has not been issued in the original traveler’s name. A minimum $35 service fee will apply (fees change as the tour date gets closer). In some cases, where commercial air has been provided, changes will not be allowed for the air portion of tour but you can transfer the remainder of the tour to someone and receive a partial credit.

 

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In most cases you may transfer or sell your reservation to a new person looking to join the trip. There may be a fee associated with transferring your reservation. If flights have already been purchased you may also be assessed an additional fee from the airline, or we may not be able to transfer your reservation to someone new.

 

If you are looking to transfer your reservation please email Customer Service at     info@seniorgradtrips.com and they will be able to further assist you. All transfer requests must be submitted in writing.

 

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The trips that Senior Grad Trips offers are not school sponsored.

 

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Senior Grad Trips views its student travelers as responsible adults. Although our expert staff members are not considered chaperones, we will be on location at our day and evening events to assist you. Our staff will stay in the same hotel and are on call 24 hours**. In addition, our staff will provide a complete orientation upon arrival. We’ll explain what to do in case of emergency, how to find our staff (we wear Senior Grad Trips shirts and staff badges so our presence will be noticed), and provide other important information to ensure your maximum safety and fun. Parents are welcome to participate as chaperones.

 

**For most destinations. Exceptions do apply.

 

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Students get to choose their own roommates for all of our destinations.  Approximately Two month after final payments are made, the group organizers will obtain a rooming list for all travelers who are paid in full.  From there, students can elect to room with each other.  If a roommate cancels, the remaining students in that room are responsible for filling the room or paying the increased price due to occupancy changes.  Students also have the option of choosing fewer roommates and paying the difference.

 

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Many of our flights are operated by charter airlines. All charter airlines are subject to the same maintenance rules and inspections put forth by the FAA. Most likely you will have a direct and/or non-stop flight, however we cannot guarantee it will be possible for every route. Departure dates should be available about 2 months prior to departure. Flight times will not be 100% confirmed until 10-14 days prior to departure.

 

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Everybody has different spending habits and students should use their own judgment in deciding how much money to take for the week. Some students can get by on $300 while others need more. Our experience has been that on average, most students use around $450 for food and activities over the course of a week. We suggest bringing your spending money in the form of Traveler’s Checks which can be exchanged at your hotel’s front desk and are replaceable if lost.

 

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Travel documents will be mailed out approximately 5-10 days prior to departure. Documents will include flight tickets, transfer vouchers, bag tags, departure information for departing airport, important contact numbers for the on-site Senior Grad Trips office, hotel phone numbers and information about on-site activities for your destination.

 

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Yes. Many activities are included with a basic Senior Grad Trips Vacation Package. These activities include beach parties, pool parties, cover charges to dance clubs and welcome parties. Other optional activities include, but are certainly not limited to: trips to Mayan Ruins, jet skiing in the ocean, snorkeling, parasailing and much more. Most of these will be for an additional cost. Each evening Senior Grad Trips will host theme parties at selected venues to which cover charge for our travelers will be FREE and Senior Grad Trips staff will be present. Senior Grad Trips will also offer a unique “Rock Star Event Package” designed exclusively for each destination. Detailed information about meal discounts, optional activities, and FREE bonus souvenirs that are included in the Rock Star Event Package will be sent to each traveler along with their travel documents. This package can be purchased upon arrival at your destination. The cost of the “Rock Star Event Package” will differ for each destination and will come out of your spending money. More information on the Rock Star Event Package can be found on our website.

 

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Signing up early reserves your space, gives your student priority on hotel options and provides the lowest pricing available.  The earlier you sign up, the more time you have to pay off your trip before final payment, making monthly payments significantly smaller.

 

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Maybe. We cannot guarantee a direct flight on any of our packages, as connections are usually required.

 

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Airlines allow each traveler to bring up to 2 pieces of baggage for check in, and they charge per baggage. Each measuring no more than 62 inches for a maximum of 44 lbs. per piece of luggage, plus one carry-on bag that can fit in the overhead bin. If you go over your weight allowed –

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Yes, all hotels use purified water and ice at their bars and restaurants. Bottled water is also available for purchase. Tap water is safe for showering and brushing your teeth, but you should not drink it.

 

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